Administrative Assistant to the Director of Residence Life

Student Life
Full-time
35 hours/week
January 01, 2018

Summary

The administrative assistant serves as administrative support to the Director of Residence Life; works closely with resident assistants, campus life coordinators and summer housing assistant(s); manages the routine and day to day responsibilities of the Residence Life office.

Responsibilities

  • Cultivate a positive, upbeat, service oriented office environment.
  • Handle the answering and transferring of phone calls and/or recording messages appropriately.
  • Provide support for the Director of Residence Life (DRL) to include: scheduling appointments, sorting mail, screening calls, monitoring housing situations, and other assigned tasks.
  • Serve as the liaison between students and the Physical Plant.
  • Manage routine tasks of the office including the maintenance of accurate and confidential files, data entry, and appropriate handling of paperwork.
  • Coordinate efforts between Residence Life office and other departments within CIU and within the Student Life division.
  • Assist the DRL with housing assignments.
  • Assist in coordinating housing for prospective students who spend the night on campus.
  • Assist the DRL during orientation periods.
  • Assist with RA/FLT retreats.
  • Assist with residence check-in and check-out of building.
  • Assist the summer housing coordinator in training and preparation for the summer.
  • Supervise student worker.
  • Perform other related duties as required

Qualifications

 

  • Proficiency in typing and computer use (WordPerfect, PowerPoint, Excel, e-mail, etc.)
  • Pleasant telephone voice and accuracy in recording messages
  • Good people skills
  • Good communication skills
  • General knowledge of office machinery
  • Minimum of associates degree required
  • Minimum of two years office experience