Metadata & Archival Support Assistant

24 hours/wk - 12 months
July 01, 2018


The Metadata and Archives Support Assistant performs both original and copy cataloging of CIU resources and serials, including archival materials and electronic resources, using primarily the Resource Description and Access (RDA) and Describing Archives (DACS) content standards. In collaboration with the Archive committee and the Library Director, the Metadata/Archives Support Assistant will develop, maintain plans and procedures to organize, digitize, and promote the historical records of the CIU community. This position will also shape the online presence of the archive collection. Works directly under the supervision of the Library Director.


  • Perform original and copy cataloging of monographs and serials in print, non-print, and electronic formats.
  • Correct existing bibliographic records to maintain consistency and quality in the catalog.
  • Oversee the donation of new resources.
  • Keep statistic of all cataloged items for reporting purposes.
  • Arrange and organize historical documents, creating finding aides for these documents.
  • Scan and convert archival documents in electronic data.
  • Create and manage an inventory of all items in the archival collection.
  • Prepare archival material for presentation (both digitally and physically) during 100-year anniversary activities.
  • Maintain awareness of current developments in cataloging and archival practices. Defines and refines policies, procedures, and approaches to the cataloging of resources and archival material in accordance to current standards.
  • Participate in the library’s service programs possibly including night/weekend work.
  • Engage in professional development, scholarship and service.
  • Perform other duties as required.



  • Detailed oriented.
  • Ability to follow instructions and work independently.
  • Proficient in the use of: scanners, cameras, other computer peripheral equipment.
  • Experience in MARC21, HTML, &/or PHP programming languages preferred.
  • A working knowledge of computer applications for library services.
  • Ability to work effectively with library staff and patrons.
  • Bachelor’s degree.
  • Experience in archiving and/or cataloging preferred but not necessary.