The Educational Assistant/Administrative Assistant provides academic counseling, support, and instruction for the ICS Program including day-to-day responsibilities, short-term projects, classroom instruction, mentoring, and supervision of students, as well as provides administrative and management support to the Dean of the College of Intercultural Studies. Also gives leadership to CIU’s TravelLearn program.
Educational Assistant Duties
- Provides educational counseling (academic advising) for ICS/TEFL/ICD students.
- Schedules all CICS courses (in coordination with SSM and CAS), maintain long term course offering plan and track faculty workloads.
- Mentors ICS students (includes spiritual and skill development and vocational guidance).
- Directs undergraduate ICS internship program
- Assists in supervision of ICS Practical Skill Development students.
- Assists in classroom instruction and teaching ICS courses as needed.
- Performs other related duties as required (Assist with advisee chapels, prospective students, etc.
Administrative Assistant Duties
- Maintains the CICS office including filing systems appropriate to functions of the Office of the Dean, and participating in staff meetings and prayer times
- Assists the Dean with administration of the College of Intercultural Studies, including maintaining electronic and paper files of current and recent course syllabi, distributing CICS meeting agenda, taking minutes and distributing to members, and processing budget and reimbursement records.
- Assists adjunct faculty, including facilitate communications, oversee files (formal appointments; forms for HR, Registrar, Payroll, etc.
- Supervises student workers for CICS, including prepare paperwork for student workers and faculty graders and provide supervision for student worker in CICS office for clerical support.
- Provides leadership to CIU’s TravelLearn program in cooperation with CAS, COE, and SSM.
- Needs to have a heart for students and their spiritual development as well as the skills and experience for effective mentoring.
- Ability as an effective classroom teacher.
- Ability to understand and communicate issues related to academic advising.
- Good knowledge of and ability in using computer software for word processing, spreadsheets, PowerPoint presentations, email and internet.
- Must have proven integrity in working with confidential information.
- Excellent interpersonal skills including tact and good judgment are needed for working with students, faculty and staff, alumni, mission agency representatives, and others.
- Computer skills, including word processing, spreadsheet, and e-mail communication
- Operation of copiers, phone systems, fax.
- At least short-term mission experience.
- Some experience in a college/university setting.
- Proven effectiveness in mentoring/discipleship.
- Master’s Degree, preferably with major in Intercultural Studies/Missions.