The Corporate Marketing and Communications Office Manager contributes to the successful achievement of annual goals and objectives by providing energetic administrative support. The office manager handles day-to-day operations with efficiency and time management, and would be responsible for developing intra-office communications, streamlining administrative procedures, maintain inventory control, student worker supervision and task delegation.
- Greet guests, respond to emails and project requests, answer phones, and create a welcoming and professional environment for the staff and guests alike.
- Facilitate project management by communicating with the customer, organizing tasks and resources, and coordinating schedules.
- Process projects by establishing digital project folders, securing required information from client(s), tracking expenses, and processing and reconciling invoices. Oversee bulk mail accounts by making deposits and tracking expenses.
- Contribute to the department’s successful achievement of annual goals and objectives by providing administrative support including developing/maintaining office operations and procedures; coordinating correspondences and schedules; designing digital and traditional filing systems; overseeing supply requisitions; and providing timely reports.
- Manage the corporate inventory room including hiring and supervising student workers to maintain inventory, stock literature racks, and facilitate order pickups and returns.
- Keep the director (and other team members as appropriate) informed by reviewing and analyzing reports and communications; summarizing information; identifying trends, etc.
- Assist the director of Marketing and Communications and perform general administrative functions as required.
- Service-Oriented: Demonstrate genuine warmth and interest in people.
- Trustworthy: Demonstrate high standard of integrity, discernment and reliability.
- Organized and Deadline-Oriented: Ability to manage multiple projects with converging deadlines.
- Self-Starter: Ability to take initiative and work independently.
- Resourceful: Aptitude for thinking “outside the box,” and finding creative and effective means for accomplishing tasks.
- Problem-Solver: Capable of finding solutions to challenges and obstacles.
- Effective Communicator: Strong communication skills demonstrated through tactfulness and persuasiveness, both orally and in writing.
- Flexible: Willingness to adjust one’s schedule in order to meet deadlines and/or to attend events that may require evenings and weekends.
- Team Player: Ability to work effectively as a member of the department as well as with faculty and staff at-large.
- Computer Proficient: Experience in effectively using computers and various software packages to facilitate responsibilities.
- Lifelong Learner: Desire to learn and grow spiritually, professionally and personally.
- Bachelor's Degree required.
- Three years of related experience preferred.
- Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).