HumanResources

Guest Housing Coordinator

Alumni and Development
Part-time
10 hours/12 months
October 01, 2016

Summary

The guest housing coordinator manages guest reservations for CIU guest housing.

Responsibilities

  • Respond to email inquiries received on the Alumni guestroom email
  • Respond to voicemail inquiries received on the Alumni guestroom phone line
  • Schedule reservations on electronic guestroom calendar
  • Send confirmation emails to guests
  • Prepare key packets for guests and deliver to reception desk
  • Schedule custodial services through Physical Plant, and verify that guest rooms are ready
  • Assist and solve problems for guest (e.g. missing keys, schedule conflicts, room not ready)
  • Work with Accounting and the guest regarding payment
  • Inventory and order non-custodial supplies as needed (e.g. soap, shampoo, etc.)
  • Review and follow-up with issues mentioned on survey cards
  • Pay linen services invoices
  • Ensure that linens are received in a timely manner and are in good condition
  • Submit monthly reconciliation reports to Accounting and on-campus departments
  • Handle after-hours issues as they arise; be the contact person for issues
  • Periodically review and edit promotional materials, confirmation emails, etc.

Qualifications

  • Excellent written and oral communication skills
  • Customer-service oriented
  • Ability to organize and plan
  • Attention to detail
  • Networking and partnering with other on-campus departments
  • Analyze and evaluate occupancy and rates.
  • Work independently and take initiative 
  • Minimum high school diploma required

Women's Softball Coach

Athletics
Full-time
40 hours/12 months
October 10, 2016

Summary

Subject to funding: CIU Women’s Softball Coach will provide visionary leadership and a strategic plan for the start up and future of the softball program.  The coach will recruit CIU’s first team to play first season Spring 2018 and supervise, coordinate, and manage all aspects of the women’s intercollegiate softball program:  includes but not limited to recruitment, development, spiritual leadership of its student athletes.

Responsibilities

  • Successfully teach and coach and conduct all practices, including all preparation of facilities and equipment for practice.
  • Recruit new student athletes to participate on the softball team.
  • Successfully coach all home and away games, drive vans, prepare food plans for the team while reflecting the core values of CIU and demonstrating an understanding of Christian leadership.
  • Embrace all aspects of developing, managing and running a women’s softball intercollegiate program, working independently and cooperatively with all CIU athletics and institutional staff.
  • Demonstrate the ability to recruit, work, and communicate effectively in the ever-changing environment of communication including social media and other tools.
  • The Softball Coach will supervise all women’s softball student athletes and assistant coaches, whether volunteer, paid or students.
  • The Softball Coach will be supervised by the Athletics Director.

Qualifications

  • Understand the game and organization of softball and particularly intercollegiate softball.
  • Teach and coach the game of softball to women and motivate a team.
  • Ability to work independently in all aspects of recruiting and management of the program.
  • Display consistent Christian leadership while displaying a professional demeanor at all times.
  • Utilize current technology as it relates to communication and promotion of CIU and CIU softball.
  • Ability to work within budget parameters set by the Athletics Director.
  • Bachelor Degree required.
  • Softball coaching experience required – college softball coaching experience preferred.
  • Demonstrated Christian ministry experiences, directly or indirectly involving softball.

Dean's Office Manager

College of Education
Full-time
40 hrs wk/12 months
September 20, 2016

Summary

The dean’s office manager manages the office of the College of Education dean as well as providing administrative and academic management support to the dean.

Responsibilities

1.   Assist the COE Dean

  • Process correspondence and assist the dean in providing timely and appropriate response.
  • Receive, respond to, and/or forward telephone calls.
  • Coordinate scheduling of and arrangements for faculty meetings, committee meetings, and faculty workshops.
  • Attend COE faculty and staff meetings; record and distribute minutes.
  • Actively assist the dean, communicating closely while exercising initiative in matters that do not demand the dean’s direct intervention.

2.   Manage the COE Dean’s Office

  • Maintain a welcoming environment for faculty, staff, students, and guests.
  • Maintain filing systems appropriate to functions of the COE dean, including current faculty records, teaching assignments, faculty study leaves, and data to support annual evaluations.
  • Process applications for adjunct faculty members.
  • Facilitate development and administration of goals and outcome assessments.
  • Supervise part-time or student assistants employed by the office of the dean.
  • Interact with other offices to facilitate communication and smooth operation of COE within CIU.
  • Organize information for ACSI certification.
  • Plan for summer courses and adjuncts, including meals, housing, needs, Aloha Fridays, etc.

3.   Monitor finances

  • Process VISA card tracking for the dean and his direct reports.
  • Monitor monthly budget printouts and prepare reports for the dean.
  • Process extra faculty and adjunct pay, honoraria, reimbursements, invoices, and ministry meals lists.
  • Monitor and purchase supplies necessary for the efficient functioning of the dean’s office.

4.   Oversee annual projects

  • Coordinate completion of annual reports.
  • Track enrollment.
  • Coordinate production of COE’s portion of academic programs catalog.
  • Coordinate scheduling of COE courses.
  • Track faculty credentials for courses they teach each year.
  • Maintain files and charts.

5.   Oversee student records

  • Coordinate assigning of students to academic advisors.
  • Monitor status of and notify students who are placed on academic probation.
  • Advise students where appropriate.
  • Process initial paperwork for admissions.
  • Provide reports as necessary. 

Qualifications

  • Ability to create and maintain a positive and service-oriented office environment.
  • Familiarity with CIU’s ministry and academic environment, principles, and procedures.
  • Thorough knowledge of the COE curriculum, academic programs, and policies.
  • Computer skills, including word processing, spreadsheets, and e-mail communication software.
  • Operation of copiers, scanners, phone systems, and fax machines.
  • Ability to communicate effectively, maintain confidentiality, and act wisely and decisively.
  • Bachelor’s degree or higher.
  • Five years of office experience, preferably at least two of which are in a postsecondary academic environment.
  • Education degree or experience desired. 

Financial Aid Counselor

Financial Aid
Full-time
40 hours wk/12 months
September 01, 2016

Summary

The primary role of the Financial Aid Counselor is to provide excellent customer service to current and prospective students.  The duties of the Financial Aid Counselor include advising students and parents regarding financial aid concerns.  The counselor will be responsible for coordinating the CIU donor scholarship process, awarding graduate student, athletic and outside scholarships. The counselor will also assist the office manager and associate director of Financial Aid with daily operational tasks. 

Responsibilities

  • Counsel current and prospective students regarding financial aid concerns, file status, and aid eligibility
  • Coordinates CIU donor scholarship process 
  • Award outside scholarships and help students explore outside scholarship options.
  • Create content and revise content for the financial aid publications, website, net price calculator, financial aid student portal and social media
  • Update consumer disclosures per Dept. of Education federal regulations each year.
  • Assist with planning donor luncheon with Development
  • Assist with planning other recruitment events with Admissions
  • Provide backup assistance for office manager as needed, responding to inquiries via telephone, email and walk-ins

Qualifications

  • Continual need for: customer service skills, alertness, organization, critical thinking skills, math skills, attention to detail, ability to recall and adhere to federal regulations, ability to interact with students, listen, explain, and counsel
  • Frequent need for: writing, investigating, decision-making, and planning
  • High school diploma required
  • Bachelors Degree or equivalent related work experience required
  • Customer service experience preferred

Assistant Residential Property Manager

Pine View Properties
Full-time
40 hours/12 months
August 31, 2016

Summary

The Assistant Manager works with the Residential Property Manager to positively promote Pine View Properties. The Assistant Manager is the first contact for all prospective and current residents and provides excellent customer service, and is responsible for managing day-to-day administrative tasks.

Responsibilities

Sales:

  • Maintain a working knowledge of the local market in order to positively promote Pine View Properties and its amenities to prospective residents through tours, phone inquiries and email
  • Follow up with qualified candidates to convert inquiries into quality applicants

Customer Service:

  • Respond to prospective and current residents via email, voicemails, phone calls and visits in a welcoming and helpful manner
  • Communicate with maintenance staff to ensure timely response to maintenance issues
  • Interact with vendors and provide keys and materials as needed
  • Organize and distribute packages to residents

Administrative:

  • Process new applications and communicate with prospective applicants
  • Assist PMiC (property manager in charge) with apartment assignments
  • Send letters of intent, lease agreements, and track resident paperwork
  • Review lease agreements with residents and answer questions
  • Process parking decals
  • Complete move-in and move-out inspections
  • Assess charges for damages, cleaning, and removal upon move-out
  • Order and organize office supplies
  • Ensure all files (paper and electronic) are organized and up-to-date       
  • Manage key log and ensure key security
  • Assist with audits (file audit, furniture audit, storage room audit)

Financial/Legal:

  • Process invoices for payment
  • Prepare credit card reports
  • Receive payments, prepare departmental income reports, and submit to the PMiC in a timely manner
  • Calculate pro-rated amounts and communicate to both the resident and accounting office
  • Review and maintain knowledge of applicable laws (FERPA, SC Landlord and Tenant Act, Fair Housing Act, Americans with Disabilities Act, SC Licensing Law, etc.)

Qualifications

  • Excellent written and verbal communication skills
  • Highly organized and detail-oriented
  • Desire to serve others with a positive, welcoming attitude
  • Able to multi-task and handle frequent interruptions
  • Knowledge of applicable laws (FERPA, SC Landlord and Tenant Act, Fair Housing Act, etc.)
  • High school diploma required
  • SC Property Manager License required (if not currently licensed, must complete Property Management course Oct 24-27, 2016 and pass       licensure exam within 30 days of course completion).
  • Six months or more office experience required
  • Accounting, bookkeeping, or related financial experience preferred
  • Experience in property management preferred

Ministry Care Faculty Member

Seminary & School of Ministry
Full-time
12 months
August 01, 2017

Summary

  • Collaborates with the dean, faculty, and staff to offer training in pastoral and missionary care.
  • Embraces CIU’s educational philosophy of integrating academic excellence, spiritual formation, and ministry skills development, with Bible at the core.

Qualifications

  • Ph.D. in Counseling, Psychology, or Counselor Education and Supervision from an accredited institution.
  • Graduate-level degree in biblical-theological studies.
  • At least three years of full-time teaching experience in graduate-level higher education.
  • Experience in local church ministry.
  • Experience in cross-cultural ministry outside the US.
  • Knowledge of and experience in counseling theories and skills.
  • Ability to articulate and integrate biblical-theological truth.
  • Proficiency in the use of educational and classroom technology.
  • Effectiveness in communicating with and coaching adult learners.
  • Commitment to teamwork and a collegial model of decision-making.

Faculty Member – Clinical Mental Health Counseling Program

College of Counseling
Full-time
12 months
August 01, 2016

Summary

Columbia International University invites qualified individuals to apply for the role of full-time faculty member to teach in its CACREP-accredited Master of Arts in Counseling degree. The MA in Counseling degree equips clinical mental health counselors within a biblical worldview in order to provide Christ-like therapeutic relationships for healing and growth.

Responsibilities

The primary role of this position involves teaching six or seven required courses per year in the MA in Counseling degree. Attendant faculty responsibilities include advising students, participating in program and university committees, participating in university faculty activities, and attending chapel/prayer day activities.

Qualifications

Candidates should have completed a Doctor of Philosophy degree with a concentration in Counselor Education and Supervision, have significant teaching and clinical experience, and be eligible for licensure as a professional counselor in South Carolina (LPC or LMFT).

Candidates who have an earned doctoral degree in a related field (e.g., Counseling Psychology, Marriage and Family, Therapy) and who have been employed as a full-time faculty member in a counselor education for at least one full academic year before July 1, 2013, may be considered.

 

Applications should be sent to the CIU Human Resources Dept. For information about this position, contact Dr. John D. Harvey, Dean; (803)-807-5363; jharvey@ciu.edu

Administrative Assistant to Alumni and Development

Alumni and Development
Full-time
40 hrs wk/12 months
May 12, 2016

Description

The Administrative Assistant for Alumni and Development is the point of “first contact” for alumni and donors including entry into the alumni center, incoming phone calls, e-mail, and mail.   In every contact the goals are to meet the need of the individual directly or by referral, and update the Raiser Edge record. In addition, the Administrative Assistant provides administrative support to the alumni and development teams by assisting with projects and events.

Responsibilities

  • Be the “first contact” of all alumni and donors calling, visiting, emailing or mailing to the campus and respond, redirect or get information and reply in a timely manner.
  • Maintain the master calendar for the Alumni Center and Alumni/Development: meeting rooms, alumni events, development related events, and when alumni or major donors will be visiting campus.
  • Coordinate all alumni benefits and hospitality visits (meal tickets, brochures, campus maps, room information, class guest passes, computer lab, fitness center).
  • Maintain appropriate greeting cards and notes and route to Director or others for appropriate ministry to alumni and donors.
  • Receive, record and confirm registrations for alumni or donor events.
  • Assist in gathering, preparing “day of event” items including: name tags, gift bags, programs, etc.
  • Serve as liaison for Alumni Leadership Council meetings and other leadership/staff gatherings as needed.
  • Process donor premiums in response to CIU Fund solicits.
  • Be proficient in Raiser Edge queries, updates, and research related to alumni and development.
  • Generate prayer lists for various people interested in specific, current prayer for alumni.

Qualifications

  • Five years administrative experience required.
  • Professional experience with donors required.
  • Quick learner; not intimidated by requests or questions not encountered before.
  • High quality customer service / passionate about hospitality.
  • Strong verbal and written communication skills.
  • School spirit and a passion to promote the university are essential as active involvement in university activities.
  • Management skills to oversee a number of projects with minimum supervision at a time.
  • Accuracy in maintaining: budget, calendar, data base, registrations, policy & procedure manual.
  • Efficient time manager and flexible in working some evenings and weekends.
  • Raisers Edge, Word, Excel.
  • Basic typing & computer skills.
  • Experience with data bases.
  • Phone, email and listening skills

Enrollment Counselor, Undergraduate

Admissions
Full-time
40 hr/wk, 12 mo/yr
April 22, 2016

Summary

This position exists to support the mission of the Admissions Department with recruitment and admissions responsibilities.  Recruitment responsibilities include representing Columbia International University at schools, conferences, and other events.  In the recruiter role, this position is responsible to meet an assigned goal for new students successfully admitted each semester.

Duties and Responsibilities

  • Intentionally build relationships with prospective students through email, phone calls, and personal notes that help communicate the programs of the University and admissions policies.
  • Maintain applicant files
  • Process and review applications for admission to the University
  • Meet with and interview prospective students and guests during campus visits
  • Recruit students via recruiting trips to assigned geographical territories as well as local high schools as assigned
  • Coordinate file review with faculty and student deans as needed
  • Coordinate communication flow for assigned inquiries and applicants
  • Perform other duties as assigned 

Qualifications

  • Ability to communicate well both verbally and in writing.
  • Ability to be alert, precise, analytical, tactful, and persuasive.
  • Mental faculties to plan, organize, and make decisions.
  • Knowledge of computers and other office equipment.
  • Ability to work independently with limited supervision.
  • Ability to work effectively as a member of a team.
  • Flexibility in days and hours available for work, including nights and weekends.
  • Ability to meet and deal effectively with prospective students, parents and the general public.
  • Ability to travel as assigned.
  • Knowledge of CIU academic programs, admissions policies and procedures, and general enthusiasm for the University.
  • Bachelor’s degree required
  • At least one year experience as a CIU student preferred
  • Experience in admissions, recruiting, or ministry leadership preferred

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