Assistant Registrar for Online Studies

40 hours/12 months
June 01, 2017


The Assistant Registrar for online studies creates and maintains records for all online students and graduates, has a working knowledge of related policies and procedures and provides quality service to faculty, staff, current students, alumni and external constituencies.  


Primary Duties:

  • Manages online student records from entrance to graduation, ensuring accurate transfer entry and curricular accuracy upon graduation.
  • Confirms that all admission policies and procedures related to student academic records have been meet at entrance.
  • Ensures timely and accurate publication of university academic calendar, catalog, and course schedules.
  • Performs transfer entry, degree conferral, data entry, and degree audit maintenance.
  • Communicates to students all academic responsibilities in order to maintain enrollment at the university and ultimately successful completion.
  • Equips faculty through regular communication and database tools to meet their responsibilities to students and advisees.

Policies and Procedures: Understand and apply policy and procedures related to:

  • Family Educational Rights and Privacy Act [FERPA].
  • American Association of Collegiate Registrars and Admissions Officers [AACRAO] records retention guidelines.
  • Catalogs, curricular requirements and policies/procedures of all schools within the University.
  • Registration and records functions of the University Registrar’s Office.
  • Accreditation requirements [ABHE, ATS, SACS, and CACREP]
  •  Department of Education standards necessary to support the Financial Aid office; and
  • Compliance requirements for the NCCAA. 

Customer Service:  Provide on-call, quality assistance to faculty, staff, current students, alumni and external constituencies in areas such as:

  • Registration, enrollment verification, and website information.
  • Academic petitions, faculty directed studies, and transfer credit.
  • Granting third parties access to student records, FERPA restrictions and releases.
  • Graduation, grades, transcript requests, room reservations, and telephone call/email routing, etc.

Project Management:  Execute tasks in areas as assigned such as:

  • Maintaining Standard Operating Procedures and Policies manuals.
  • Computer coding and set up for new academic year including registration, orientation, semester start-up services and working within our intranet and with internet.
  • Assist and work with other University departments in the review and updating of annual academic catalogs.
  • Data accuracy verification and clean-up.
  • Submit reports to governmental agencies.
  • Commencement planning and ceremonies.
  • Understand how registration and record processes integrate with and affect the processes of other University departments.
  • Attend faculty and staff meetings and other duties as assigned.


  • Ability to coordinate work with other employees.
  • Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and practices.
  • Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
  • A broad knowledge of database functions including accuracy in data entry, data reports, and word processing;
  • Ability to prioritize projects based on administrative processes and academic cycle. 
  • Commitment to professional integrity, including knowledge of and commitment to upholding federal confidentiality guidelines regarding confidentiality of student academic information.
  • Commitment to maintaining best practices in service, innovation, and efficiency.
  • Commitment to a collaborative work environment.
  • Experience in EX Jenzabar and web design helpful but not required
  • Bachelor's deggree and computer experience required.
  • Master's degree and office experience preferred.


Danise Stokeld

Danisie Stokeld, Educational Assistant
Educational Assistant
(803) 807-5609

B.A., University of Southern Mississippi; M.Div., Southwestern Baptist Theological Seminary

Danise Stokeld is the educational assistant for the College of Intercultural Studies at CIU. She and her husband, Keith, served for 14 years in Central Asia.  She coordinates the intercultural internship program for the undergraduate program, as well as keeps busy mentoring young ladies preparing for cross-cultural life and ministry. They have three teenagers who have made the adjustment to life in America after spending their formative years overseas. 

Michael Naylor

A photo of Michael Naylor, New Testament professor at CIU.
Bible Studies Chair, Professor of New Testament

B.A., Moody Bible Institute; M.A., Trinity Evangelical Divinity School; Ph.D., University of Edinburgh

Mike Naylor is a New Testament professor in the College of Arts and Sciences. Originally from Iowa, Mike has also lived in Chicago, Edinburgh (Scotland), and Maryland. Mike joined the faculty at Columbia International University in 2012 after serving as an adjunct faculty member at Liberty University Online, Mountain State University, and the Evening Bible Institute of Appalachian Bible College.


Subscribe to HumanResources