Dean's Office Manager

Columbia International University
College of Arts and Sciences
Full-time
40 hours/12 months
December 01, 2019

Summary

The College of Arts and Sciences (CAS) Dean’s Office Manager manages the office of the CAS Dean.  The position provides administrative and academic management support to the Dean, to the Bible and the Liiberal Arts faculty, and to students. 

Responsibilities

  • Maintain a welcoming environment for faculty, staff, students, and guests
  • Manage the interface between the Dean’s Office and other departments of the University
  • Manage the Dean’s calendar and agenda
  • Participate in staff meetings and prayer times
  • Manage and meet with probation students
  • Represent CAS on the Student Intervention Committee
  • Process credit card statements, reimbursements and other accounting needs for CAS faculty and staff
  • Maintain current faculty records, including teaching assignments, faculty study leaves, and data to support annual performance reviews, including global and course evaluations
  • Coordinate scheduling of faculty and committee meetings; prepare and distribute minutes
  • Coordinate and supervise major projects including website updates, biennial Catalog revisions, annual reports to ABHE, and preparation of accreditation substantive change and reaffirma­tion documents
  • Assign advisors to new students and change advisors when students change programs in consultation with admissions, the registrar’s office, and the Dean
  • Provide administrative support to the Biblical Studies and the Liberal Arts faculty
  • Facilitate communications with adjunct faculty and assure that adjunct faculty files are complete including formal appointment letters and official transcripts
  • Develop and maintain personnel files on adjunct and prospective resident faculty
  • Supervise student workers in the Dean’s Office in consultation with the Dean
  • Supervise academic testing of students for assessment instruments such as the ABHE Bible Test, the ACT-CAAP, and Retention Management System inventories
  • Assist in the mentoring and/or discipling of students as time allows in consultation with the Dean
  • Prepare letters to students placed on academic probation and maintain records to support and document these assignments
  • Other duties as assigned

 

Qualifications

  • Ability to create and maintain a positive, orderly, and service-oriented office environment
  • Familiarity with CIU’s ministry and academic environment, principles, and procedures
  • Thorough knowledge of the undergraduate curriculum, academic programs, and policies
  • High capacity level – ability to get a high number of tasks done in a high traffic environment where walk-ins suddenly become first priority
  • Ability to communicate effectively and to act wisely and decisively
  • Computer skills: word processing, EXCEL, web design and e-mail communication 
  • Operation of copiers, phone systems, fax, scanners and Scranton grading machines
  • Associate of Arts (AA) degree minimum or commensurate life experience
  • Familiarity with the world of higher education
  • Office experience in an academic environment preferred