Social Sciences Administrative Assistant

Columbia International University
College of Arts and Sciences
Full-time
40 hours/10 months
September 01, 2020
Description: 

The CAS Social Sciences Administrative Assistant manages the office of the Social Sciences Division of the College of Arts & Sciences.  This position provides administrative, academic and management support to the division chair and the Social Sciences faculty and students.

 

Responsibilities: 

Manage the Social Sciences Division Administratively

    • Maintain a welcoming environment for faculty, staff, students, and guests
    • Provides administrative support in the classroom, and for regular advisors-advisees group meetings and other special events by the faculty, as needed.
    • Manage the Corporate calendar and agenda for the Division faculty
    • Process correspondence and assist the faculty in providing timely and appropriate response
    • Receive and respond to or forward telephone calls
    • Maintain filing systems appropriate to functions of the Division
    • Communicates and interfaces with Communication and Psychology students regarding administrative requirements by the University and responds to student inquiries, including, but not limited to, course pre-registration and similar student academic and administrative requirements.
    • Participate in staff meetings and prayer times
    • Handle the processing for the hiring of student workers and GA’s.
    • Procure the necessary supplies/media equipment/academic resources necessary for effective classroom instruction.
    • Understand the search components associated with the internet necessary to secure the resources/information/supplies/equipment at the best price.
    • Electronically process accounting needs for CAS faculty and staff, which includes but is not limited to credit card statements and reimbursements.
    • Prepare check request forms for payment of honoraria and reimbursement of expenses

Assist the Social Science Faculty with the administration, classroom and academic support

    • Understand and maintain faculty Canvas sites as directed by faculty.
    • Develop and maintain personnel files on adjunct and resident faculty
    • Maintain files of current and recent course syllabi.  Prepare, upload and/or print syllabi.
    • Assist faculty in preparation for Advisor/Advisee chapels (2-per semester)
    • Coordinate scheduling of, and arrangements for, faculty searches.
    • Post textbooks to Tree of Life, proctor exams, assist in attendance recording and grade entry in Canvas
    • Provide support for Social Sciences Division Chair.
    • Process invoices, reimbursement and travel advance requests, credit card statements, organizational dues payment requests, and professional development expense requests for review and action by the dean
    • Facilitate communications with adjunct faculty teaching in the Social Sciences Division helping them prepare for current and coming semesters
    • Coordinate correspondence between Social Sciences Division and CAS Dean’s office in relation to course schedules, faculty meetings, teaching loads, and new course/major proposals.
Qualifications: 
  • Ability to create and maintain a positive, orderly, and service-oriented office environment.
  • Familiarity with CIU’s ministry and academic environment, principles, and procedures.
  • Thorough knowledge of the undergraduate curriculum, CANVAS, academic programs and policies.
  • High capacity level and ability to multitask.
  • Familiar with social media and demonstrate an understanding of its impact.
  • Computer skills, including word processing, spreadsheet, web design and e-mail communication.
  • Operation of copiers, phone systems, scanners and Scranton grading machines.
  • Ability to communicate effectively and to act wisely and decisively.
  • Undergrad experience preferred, high school graduate a minimum
  • Familiarity with the world of higher education
  • Office experience, preferably in an academic environment
  • Both a task orientation and a people orientation; that is, an ability to get a high number of tasks done in a high traffic environment where walk-ins suddenly become first priority.

 

 

 

Benefits: 

CIU provides a benefits package that includes:

  • 100% of employee’s cost of membership in the Health Plan
  • 401(k) plan with match opportunity 
  • 100% of employee’s cost of group life insurance
  • Long term disability insurance
  • Vacation days, holidays, sick leave, family leave
  • Educational benefits are available