Assistant Registrar for Courses and Registration

Assistant Registrar for Courses and Registration

Description

The Assistant Registrar for Courses and Registration is responsible for maintaining course schedules and the course catalog; maintaining the academic calendar; setting up refund dates; reserving classrooms; troubleshooting registration problems; registering/withdrawing students as needed; having a working knowledge of related policies and procedures; providing quality service to faculty, staff, current students, alumni, and external constituencies; handling front-office duties in the absence of an office manager.

Responsibilities

The Assistant Registrar must be a team player actively contributing to the success of the department as a whole, be willing to work in cross-trained areas and with other departments within the University setting.

Primary Duties:

  • Computer coding and set up for new academic year including, courses, registration, semester start-up services and working within our intranet and with internet including forms;
  • Maintaining the course catalog;
  • Setting up the Academic Calendar for each year, determining refund dates, and publication in accordance with university policies;
  • Providing essential management and support for the formation of the annual course and registration schedule;
  • Building/coding the course schedules for each term;
  • Assisting students, faculty/advisors with any registration issues and registering students manually as needed;
  • Assisting auditors each term;
  • Reserving classrooms for all constituents as needed throughout the year;
  • Collecting attendance each term;
  • Administratively dropping students from courses based on initial attendance;
  • Withdrawing students from courses/university, as needed;
  • Transcript request processing;
  • Assist and work with other University departments in the review and updating of annual academic catalogs;
  • Maintaining standard operating procedures and policy manuals specific to responsibilities;
  • Implementation of commencement communication flow;
  • Submit reports to governmental agencies and the National Student Clearinghouse;
  • Understand how registration and record processes integrate with and affect the processes of other University departments.

Policies and Procedures:  Understand and apply policy and procedures related to:

  • Family Educational Rights and Privacy Act [FERPA];
  • American Association of Collegiate Registrars and Admissions Officers [AACRAO] records retention guidelines;
  • Catalogs, curricular requirements and policies/procedures of all schools within the University;
  • Registration and records functions of the University Registrar’s Office;
  • Accreditation requirements [ABHE, ATS, SACSCOC, and CACREP];
  • Department of Education standards necessary to support the Financial Aid office; and
  • Compliance requirements for the NAIA.

Customer Service:  Provide on-call, quality assistance to faculty, staff, current students, alumni and external constituencies in areas such as:

  • Registration, enrollment verification, and website information;
  • Academic petitions, faculty directed studies, and transfer credit;
  • Granting third party access to student records, FERPA restrictions and releases,
  • Graduation, grades, transcript requests, room reservations, and telephone call/email routing, etc.

Project Management:  Execute tasks in areas as assigned such as:

  • Attend faculty and staff meetings and other duties as assigned;
  • Assist and work with other University departments in the review and updating of annual academic catalogs;
  • Data accuracy verification and clean-up;
  • Commencement planning and ceremonies.

Qualifications

  • Ability to coordinate work with other employees.
  • Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and practices.
  • Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
  • A broad knowledge of database functions including accuracy in data entry, data reports, and word processing;
  • Utilize a broad range of communications tools with a commitment to clear communication to both internal and external constituents.
  • Ability to prioritize projects based on administrative processes and academic cycle. 
  • Commitment to professional integrity, including knowledge of and commitment to upholding federal guidelines regarding confidentiality of student academic information.
  • Commitment to maintaining best practices in service, innovation, and efficiency.
  • Commitment to a collaborative work environment.
  • Attention to detail is required.
  • Office experience.
  • Experience in Jenzabar One and web information management helpful but not required.
  • Bachelor’s degree and computer experience required; Master’s degree preferred.

Benefits

CIU provides a benefits package that includes:

  • 80% paid membership in the Health Plan;
  • 401(k) plan with match opportunity;
  • 100% of employee’s cost of group life insurance;
  • Long term disability insurance;
  • Vacation days, holidays, sick leave, family leave;
  • Educational benefits: tuition reduction for PreK3-Graduate

Interested and qualified candidates will complete the CIU Employment Application.

Organization
Columbia International University
Department
University Registrar
Status
Full-time
Time Period
40 hours/12 months
Available

CIU Employment Application CIU Online Studies Adjunct Application Resident Adjunct for the School of Business and Professional Studies Application Resident Adjunct for the College of Arts and Sciences Application

Supplemental Form and Instructions

CIU faculty positions will need to submit a curriculum vitae (CV). Once you have completed your online application, you will have an opportunity to submit a cover letter and resume.

Instructional Staff Supplement Form (PDF)

Ben Lippen Employment Application (PDF)

BLS Online Studies Adjunct Application

If you are applying for a Ben Lippen position and are unable to download the Ben Lippen application, please contact Human Resources at humanresources@ciu.edu or 1-800-777-2227 ext. 5009.