Assistant Registrar for Graduate and Advanced Studies

Assistant Registrar for Graduate and Advanced Studies


The Assistant Registrar for Graduate and Advanced Studies creates and maintains records for all students and graduates, has a working knowledge of related policies and procedures, and provides quality service to faculty, staff, current students, alumni and external constituencies.  



The Assistant Registrar for Graduate and Advanced Studies must be a team player actively contributing to the success of the department as a whole, be willing to work in cross-trained areas and with other departments within the University setting.

Primary Duties:

  • Manages graduate/advanced student records from entrance to graduation, ensuring accurate transfer entry and curricular accuracy upon graduation.
  • Confirms that all admission policies and procedures related to student academic records have been meet at entrance.
  • Performs degree conferral, data entry, and degree audit maintenance.
  • Communicates to students all academic responsibilities in order to maintain enrollment at the university and ultimately successful completion.
  • Equips faculty through regular communication and database tools to meet their responsibilities to students and advisees.
  • Oversight of grades including communication to faculty, processing grades changes/incompletes and monitoring missing grades.

Policies and Procedures:  Understand and apply policy and procedures related to:

  • Family Educational Rights and Privacy Act [FERPA];
  • American Association of Collegiate Registrars and Admissions Officers [AACRAO] records retention guidelines;
  • Catalogs, curricular requirements and policies/procedures of all schools within the University;
  • Registration and records functions of the University Registrar’s Office;
  • Accreditation requirements [ABHE, ATS, SACS, and CACREP];
  • Department of Education standards necessary to support the Financial Aid office; and
  • Compliance requirements for the NCCAA.

Customer Service:  Provide on-call, quality assistance to faculty, staff, current students, alumni and external constituencies in areas such as:

  • Registration, enrollment verification, and website information;
  • Academic petitions, faculty directed studies, and transfer credit;
  • Granting third party access to student records, FERPA restrictions and releases,
  • Graduation, grades, transcript requests, room reservations, and telephone call/email routing, etc.

Project Management:  Execute tasks in areas as assigned such as:

  • Maintaining Standard Operating Procedures and Policies manuals;
  • Computer coding and set up for new academic year including registration, orientation, semester start-up services and working within our intranet and with internet;
  • Assist and work with other University departments in the review and updating of annual academic catalogs;
  • Data accuracy verification and clean-up;
  • Submit reports to governmental agencies;
  • Commencement planning and ceremonies;
  • Understand how registration and record processes integrate with and affect the processes of other University departments.
  • Attend faculty and staff meetings and other duties as assigned.



The Assistant Registrar should have:

  • The ability to coordinate work with other employees.
  • The ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and practices.
  • The ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
  • A broad knowledge of database functions including accuracy in data entry, data reports, and word processing.
  • The ability to prioritize projects based on administrative processes and academic cycle. 
  • A commitment to professional integrity, including knowledge of and commitment to upholding federal confidentiality guidelines regarding confidentiality of student academic information.
  • A commitment to maintaining best practices in service, innovation, and efficiency.
  • A commitment to a collaborative work environment.
  • Attention to detail required.
  • Experience in EX Jenzabar and web design helpful but not required.
  • Bachelor’s degree and computer experience required.
  • Master’s degree and office experience preferred.



BLS/CIU provides a benefits package that includes:

  • Health Plan;
  • 401(k) plan with match opportunity;
  • 100% of employee’s cost of group life insurance;
  • Long term disability insurance;
  • Vacation days, holidays, sick leave, family leave;
  • Educational benefits: tuition reduction for PreK3-Graduate.


Interested and qualified candidates will complete the CIU Employment Application.


Columbia International University
University Registrar
Time Period
40 hours/12 months

CIU Employment Application CIU Global Adjunct Application Resident Adjunct for the School of Business and Professional Studies Application Resident Adjunct for the College of Arts and Sciences Application Resident Nursing Adjunct for the College of Arts and Sciences Application

Supplemental Form and Instructions

CIU faculty positions will need to submit a curriculum vitae (CV). Once you have completed your online application, you will have an opportunity to submit a cover letter and resume.

Instructional Staff Supplement Form (PDF)

Ben Lippen Employment Application (PDF)

BLS Online Studies Adjunct Application

If you are applying for a Ben Lippen position and are unable to download the Ben Lippen application, please contact Human Resources at or 1-800-777-2227 ext. 5009.