Dean’s Office Manager

Dean’s Office Manager

Description

The Dean’s Office Manager manages the office of the College of Education dean as well as provides administrative and academic management support to the dean.

Responsibilities

1.   Assist the COE Dean

  • Process correspondence and assist the dean in providing timely and appropriate response.
  • Receive, respond to, and/or forward emails and telephone calls.
  • Coordinate scheduling of and arrangements for faculty meetings, committee meetings, and faculty workshops.
  • Attend COE faculty and staff meetings; record and distribute minutes.
  • Actively assist the dean, communicating closely while exercising initiative in matters that do not demand the dean’s direct intervention.
  • Support courses and dissertations where appropriate.

2.   Manage the COE Dean’s Office

  • Maintain a welcoming environment for faculty, staff, students, and guests.
  • Maintain filing systems appropriate to functions of the COE dean, including current faculty records, teaching assignments, faculty study leaves, and data to support annual evaluations.
  • Process paperwork for adjunct faculty members.
  • Facilitate development and administration of goals and outcome assessments.
  • Supervise part-time or student assistants employed by the office of the dean.
  • Interact with other offices to facilitate communication and smooth operation of COE within CIU.
  • Organize information for ACSI and state certification.
  • Maintain the COE Office Manager Handbook and files.

3.   Monitor finances

  • Process credit card tracking for the dean and his direct reports.
  • Monitor monthly budget printouts and prepare reports for the dean.
  • Process extra faculty and adjunct pay, honoraria, reimbursements, invoices, and ministry meal lists.
  • Monitor and purchase supplies necessary for the efficient functioning of the dean’s office.

4.   Oversee annual projects

  • Coordinate completion of annual reports.
  • Track enrollment.
  • Coordinate production of COE’s portion of academic programs catalog.
  • Coordinate scheduling of COE courses.
  • Maintain files and charts.

5.   Oversee student records

  • Monitor status of and notify students who are placed on academic probation.
  • Provide reports as necessary.

 

Qualifications

  • Ability to create and maintain a positive and service-oriented office environment.
  • Ability to communicate effectively, maintain confidentiality, and act wisely and decisively.
  • Welcoming personality with humble and teachable spirit.
  • Computer skills, including word processing, spreadsheets, and e-mail communication software.
  • Operation of copiers, scanners, phone systems, and fax machines.
  • Familiarity with CIU’s ministry and academic environment, principles, and procedures.
  • Knowledge of the COE curriculum, academic programs, and policies.
  • Bachelor’s degree; masters desired.
  • Five years of office experience desired, preferably at least two of which are in a postsecondary academic environment.
  • Education degree or experience desired.

 

Benefits

CIU provides a benefits package that includes:

  • 80% paid membership in the Health Plan;
  • 401(k) plan with match opportunity;
  • 100% of employee’s cost of group life insurance;
  • Long term disability insurance;
  • Vacation days, holidays, sick leave, family leave;
  • Educational benefits: tuition reduction for PreK3-Graduate

Interested and qualified candidates will complete the CIU Employment Application.

Organization
Columbia International University
Department
College of Education
Status
Full-time
Time Period
40 hours/12 months
Available

CIU Employment Application CIU Online Studies Adjunct Application Resident Adjunct for the School of Business and Professional Studies Application Resident Adjunct for the College of Arts and Sciences Application

Supplemental Form and Instructions

CIU faculty positions will need to submit a curriculum vitae (CV). Once you have completed your online application, you will have an opportunity to submit a cover letter and resume.

Instructional Staff Supplement Form (PDF)

Ben Lippen Employment Application (PDF)

BLS Online Studies Adjunct Application

If you are applying for a Ben Lippen position and are unable to download the Ben Lippen application, please contact Human Resources at humanresources@ciu.edu or 1-800-777-2227 ext. 5009.